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Privacy Policy

1. IMPORTANT INFORMATION AND WHO WE ARE

 

This privacy policy explains how Pride in Southwark, an unincorporated community group, collects, uses, stores, and protects your personal data when you use our website or interact with us — for example, by signing up to volunteer, participating in our events, or joining our mailing list. We are committed to safeguarding your personal information and upholding your privacy rights.

 

We are the “data controller” of your personal data under UK data protection laws.

 

 

1.1 KEEPING YOUR DATA UP TO DATE

 

Please inform us of any changes to your personal data to ensure we maintain accurate and current information.

 

 

1.2 THIRD-PARTY LINKS

 

Our website may contain links to third-party websites or services. We are not responsible for their privacy policies or how they use your data. Always review the privacy policies of external sites.

 

 

1.3 KEY TERMS

 

  • Consent: Freely given, informed agreement to process your data.

  • Legitimate Interest: Our lawful interest in managing Pride in Southwark, including organising events and community engagement.

  • Performance of a Contract: Data processed to fulfil our obligations to you.

  • External Third Parties: Service providers or partners (e.g. IT services, marketing, insurers) acting on our behalf or with shared responsibility.

  • Comply with a Legal Obligation: Processing where required by law.

 

 

1.4 TYPES OF DATA WE COLLECT

 

We may collect:

 

  • Identity Data: Name, gender identity, date of birth.

  • Contact Data: Email address, phone number, postal address.

  • Financial Data: Payment or donation details.

  • Technical Data: IP address, browser data, device type.

  • Usage Data: How you interact with our website or emails.

  • Profile Data: Preferences, survey responses.

  • Marketing Data: Your communication preferences.

  • Sensitive Data: Information relating to health, sexual orientation, ethnicity, where provided voluntarily (e.g. for inclusion monitoring).

 

We may also process Aggregated Data (e.g. total website visits) which does not identify individuals.

 

 

1.5 HOW WE COLLECT YOUR DATA

 

We collect data:

 

  • Directly from you when you:

     

    • Volunteer

    • Attend or participate in events

    • Donate

    • Join our mailing list

    • Fill out surveys or forms

  • From third parties, such as event partners or analytics providers.

 

 

2. HOW WE USE YOUR DATA

 

We use your data:

 

  • To fulfil our commitments to you (e.g. event participation).

  • For legitimate interests such as promoting community events.

  • Where required to meet legal obligations.

  • With your consent (e.g. for direct marketing or research).

 

You can withdraw consent at any time by contacting us.

 

 

3. PURPOSES FOR USING YOUR DATA​

Purposes for using data.png

4. MARKETING

 

If you’ve opted in, we may send you updates or event promotions. You can unsubscribe at any time by contacting us.

 

 

5. THIRD-PARTY MARKETING

 

We will not share your data with third parties for marketing without your explicit consent.

 

 

6. OPTING OUT

 

You can opt out of marketing emails or withdraw consent for research participation by contacting us.

 

 

7. CHANGE OF PURPOSE

 

We will only use your data for the reason it was collected unless we reasonably determine it’s compatible with that original purpose. Otherwise, we will seek your consent.

 

 

8. SHARING YOUR DATA

 

We may share your data with:

 

  • Service providers (e.g. IT, email, payment processors)

  • Legal and regulatory authorities

  • Third parties if required by law or if our group merges or partners with another entity

 

All partners are required to handle your data lawfully and securely.

 

 

9. DATA SECURITY

 

We have appropriate security measures in place to protect your data. Only authorised individuals have access to your information.

 

 

10. DATA RETENTION

 

We retain your data only as long as necessary. In some cases, we may anonymise your data for research or statistical purposes. For more detail, you can request a copy of our retention policy.

 

 

11. COOKIES

 

We use cookies on our website to:

 

  • Improve performance and usability

  • Remember preferences

  • Analyse usage

  • Provide relevant advertising

 

You can disable cookies via your browser settings, although this may affect functionality.

 

 

12. YOUR RIGHTS

 

You have the right to:

 

  • Access your data

  • Correct inaccuracies

  • Delete your data (“right to be forgotten”)

  • Restrict processing

  • Object to processing

  • Data portability

  • Withdraw consent at any time

 

To exercise any of these rights, please contact us.

 

 

13. CONTACTING US

 

If you have any questions or concerns about this privacy policy or the data we hold, please contact:

 

Pride in Southwark, C/O 10 Bermondsey Square, London, SE1 3UN

Email: hello@prideinsouthwark.org

 

 

14. UPDATES TO THIS POLICY

 

This policy was last updated on 08 May 2025. We may update it from time to time. The most current version will always be available on our website.

 

 

15. COMPLAINTS

 

If you are unhappy with how we handle your data, you can contact us directly. You also have the right to complain to the Information Commissioner’s Office (ICO):

Website: www.ico.org.uk/concerns

Phone: 0303 123 1113​

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